Accounts Payable/Posting & Reporting

The committed professionals at NYC-Bookkeeping.com strive to effectively automate your organization’s processes of document management, transaction management, exception resolution, elimination of duplication and disbursement-related services, thereby revolutionizing your payment activities. Get the NYC-Bookkeeping.com advantage, to stay competitive in the financial market!

Accounts Payable

At the first stage of Invoice Receipt, we will receive your hardcopy and electronic invoices. In the second, Image and Data Capture stage all your documents will be stored as images and all the invoice images will be viewable. In the Process and Route stage, the invoice documents are processed and are routed to the relevant customer executives for approval and a final resolution. The fourth and final stage is the Disburse and Archive stage, when the approved invoices will be uploaded to the customer's A/P system for payment through standard interfaces, on all accounting platforms. Once this is done, the invoices will be filed as “normal” in the General Ledger. Since NYC-Bookkeeping.com also performs disbursements, the hard copies will be stored at our facility and the electronic images will be available online.

Our Accounts Payable Services

Data Capture

• Sorting
• Batch preparation
• Scanning
• Document indexing
• Document storage and retrieval
• Receiving and processing incoming mail
• Audit and reconciliation of scanned invoices
• 100% availability of scanned invoices

Data Processing – Exception Management/Resolution

• Approval and exception routing
• Shortened month-end closing process
• Documented audit trail

Suspect Duplicate Analysis

• Manual and automated data entry
• Three-way database matching
• Electronic invoice processing

Disbursement Services

• *Print and distribution of checks
  
• Secured maintenance of check stocks
  
• Online check proofing
  
• Return check handling
  
• Electronic payment handling
  
• Special invoice mail handling

Other Accounts Payable Outsourcing Services

• Utility bill management
• Travel and expenses processing
• Tax reporting
• Supplier management
• Special projects reports
• Customer service

Services

Bookkeeping Monthly/Quarterly/Annually) Implement Office Organization & File Maintenance Accounting System Set-Up for New Businesses Accounting System Clean-Up for Existing Businesses Sales and Payroll Tax Preparation Periodic Financial Statements including Balance Sheet, Profit & Loss Statement Accounts Receivable/Posting & Reporting Invoice Preparation/Tracking Accounts Payable/Posting & Reporting Bill Payments Payroll Processing Remote and/or On-Sight Bookkeeping Set up/Revise Chart of Accounts

Business & Financial Advice Custom Designed Reports Software Consultation Accounting System Integration Quickbooks Training Monthly Bank Statement Reconciliation Credit Card Statement Reconciliation Cash Management Fixed Assets Accounting & Depreciation Budgeting Tax Compliance/IRS Accountable Status Benefits Administration Insurance, Tax, Loan & Investment Schedules New Business Formation Archive Records According to Tax Laws Personal Financial Statements

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